Publication scheme

The Freedom of Information Act 2000 requires the council to provide a publication scheme, which is a guide to the information routinely made available to the public.

Our publication scheme has been approved by the Information Commissioner's Office, who is responsible for promoting good practice and ensuring compliance with Freedom of Information (FOI) and data protection laws.

Not all information the council publishes is detailed in the publication scheme.

Council structure and what we do

Information about the council’s structure, locations and contacts:

• Constitution of the council
• Council’s democratic structure and councillor information
• Council’s management and organisation structure
• Addresses and opening times of council properties
• Most recent election results
• Gender Pay Gap Reporting
• Services provided by Hampshire County Council

Council spending

Information about the council’s projected and actual income and expenditure, procurement, contracts and financial audits:

• How we are funded
• Statement of accounts
• Budget information
• Prices for council services
• Transparency (includes expenditure exceeding £500, terms and conditions of employment, senior management salaries, grants to the voluntary sector and property assets)
• Procurement procedures
• Audit Reports
• Councillor allowances
• Certain election information is available for inspection on request, for more information please contact the Elections Team

Our priorities and our progress

Strategies, plans, performance indicators, audits, inspections and reviews:

• Performance and strategy
• Forward plans
• Council strategy
• Regeneration and business
• Customer charter

How we make decisions

Information about how the council makes decisions:

• Monthly meetings calendar
• Decision-making documentation
• Meetings, agendas and minutes
• Public consultations

Our policies and procedures

Information about the council’s written protocols, policies and procedures:

• Complaints policy
• Data protection
• Emergency advice
• Environmental Health & Licensing Enforcement Policy
• Environmental Information Regulations (EIR)
• Equality and Diversity 
• Freedom of Information (FOI)
• Health and Safety Policy Statement
• Policy Hub
• Privacy policy
• Re-use of public sector information
• Retention schedule (word 108 kb)
• Terms and conditions

Lists and registers

Information held in lists and registers related to the functions of the council:

• Councillor register of interests
• Electoral register
• Highways, transport and traffic information (Hampshire County Council)
• Land and building assets
• Licensing information
• Planning services
• CCTV Policy including list of CCTV locations

Can’t find what you’re looking for?

• Search our A-Z of council information

You can also request information under Freedom of Information and the Environmental Information Regulations.

Charges for information

Information on the council website can usually be downloaded or printed free of charge. Wherever possible, we will also provide paper information, such as leaflets, free of charge. 

In some cases, the cost of reproducing a publication means that we will need to make a charge for it. In this case, the charge will usually be in accordance with the fees and charges schedule.

Re-use of information from the publication scheme

If you intend to use any information from the publication scheme for commercial, charity or academic use, or to publish it (including on the internet), please make sure you follow our guidelines on the re-use of public sector information.

Contact and feedback

Any feedback you provide will be used in our reviews to make improvements to the publication scheme.

For any assistance or to make comments or complaints, please email inforequests@havant.gov.uk.